fort monroe

Office of Personnel
Management
Investigations Service

Presentation

for

U. S. Army
Personnel Security
Conference

November 20(

unite ui reisuiiiiei

Management

Investigations Service
Structure

Headquarters
1900 E Street,
Washington, DC

COR

Policy

Comptroller
Security Apprais
PIPS Security

Federal Investigations Processing C»

P O Box 618
Boyers, PA

Contract Oversit,
Federal Operatic
PIPS Developme
Customer Liaiso
Facility Managei
Procurement

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2

Federal Investigations
Processing Center
Organization,^ Structure

Kathy Dillaman
Director

FIPC

Special Projects/Servic e

(2) Senior Program Analysis

Tom DelPozzo

Cheryl Sexton

Program Manager

Program Manager

Operations Divisior

Services Division

Suitability Adjudication
Services

Team Leader

*—(13) Investigator/Adjudica
(1) Investigations Technic

Contract Management Bi

Lana Adams
Chief

nc'

(9) Investigator/Reviewers
(3) Investigations Technici
(1) Office Clerk

Security Services

Team Leader

_ (4) Investigator/Adjudicators
(2) Investigations Technici an

Program Services Offi

Laurie McCandless
Chief

1

ors — (6) Program Analysts
an (4) Management Assistants
(2) Office Clerk

FOI/P Services

Kathy Baker
FOI/P Specialist

pn — (2) FOI/P Specialists
(1) FOI/P Technician

Support Services

Jeff Browne

Support Services Speciali

Ml) Procurement Clerk

(1) Management Assistant

(2) Office Clerk

Data Processing Services

Bob Livingston
Chief

(2) Computer Specialists

(1) Management Assistant

(1) Computer Assistant/Office Clerk

68 FTE (including 19 vacancies)

3

Federal Investigations

• Located in western Pennsylvania

* Converted limestone mine

* 220 feet below ground

* Guarded 24 hours a day with armed guarc

* 3 ton steel gate protects the entrance

4

5

f Personnel Management
Investigations Service

Customers:

♦ 1700 Agency Security Compom

♦ 4800 Personnel/HR Component

100 Federal Agencies

6

OPM-IS Products

♦ Background Investigations

♦ Suitability Determinations

♦ Merit System Cases

♦ Trust Fund Cases

♦ Post Appointment Arrests

♦ Freedom of Information/Privacy (FOI/P)

♦ Security/Suitability Investigations Index

♦ Data

♦ Consultation Services

Office of Pesscnnd Management
Investigations Service

Washington (202) 606- IOC
Boyers (72® 7945612

CASE

INFORMATION

REQUEST

SYSTEM

m

Seairity/Suilability
Investigations Profile

Caution: this manual nay contain
infoomtion subject to the provisions of
the Freedom of Information and

Privacy Acts.

prepared for

Department of Commerce

DC 20230

Data Conjiete asof 11/07/98

7

WORKLOADS (fyoo)

(New Civilian DOD workload excluded)

National Security

p erforming,

or seeking to perform, duties for the
Federal government requiring access
to classified information as mandated
by Executive Order 12968 and the
Atomic Energy Act.

Public Trust Investigations— 43.313

Investigation for persons which have
the potential to adversely affect the
integrity, efficiency, effectiveness, or
delivery of public service, and for
certain sensitive positions that do not
require access to classified

MflBrSiflsitive Investigations— 73.57

Minimum investigative standard for
Federal employment under Executive
Order 10450.

Special Agreement Checks/Other— 2

A limited investigation (or series of
checks), to meet an agency's specific
needs by special agreement with OPM,
including those needing access to
national security installations. g

Opm and dOd
working together

in

partnership

9

ilian Workloads

□ June r, 1999: We were asked to
help

□ July 24, 1999: We began
P roc mO& Commitment

FY 00 43,000

FY01 73,216

tary Workloads

□ April 11, 2000: We were asked
to help

□ October 1, 2000: We began
processing

Period Commitment

FY01
FY 02

342,626

324,908

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Military Accessio

Army and Coast Guard (ENTNAC) - 1

Marines (ENTNAC) - OPM: 85,178

AF (NACLC)-OPM: 1

NAVY (NACLC)- OPM: 237,44

Total Military:

342,626
Total Civilian:

73,216
Total FY 01:

All SiStary Secret and Confidential
Initials and PR's to OPM

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FFING ADJUSTMENT!

Since this workload is heavily
dependent on field investigator
support, this commitment reflects
an ambitious hiring effort by our

contractor for field agents,
o OPM added 12 staff and plans

for an

additional 14 FTE to support
oversight of

3 TMmsfea' #eflli3Sd9 creased its

staff

significantly since 6/99, with
continual hiring

initiatives underway, in support of
the

additional DOD

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OPM Processing Support

for DoD

Space:

Our office space in Boyers, PA., was
expanded by 16,000 sq. feet for the
addition

Equipmen^y^jQH^ high-speed

scanners were required to

process the DOD

fingerprint cards to the

FBI. Other equipment

including desk top

terminals, printers,

microfilm machines, and
CapacitjOi^teffl^MQg^g^ system was

up^g^e^g^ybre its capacity to allow

for the additional workloads.

0 April 2000.. .OPM/IS upgraded mainframe to over
double

the size of CPU from 42 MIPS to

88 MIPS.

□ August , 2000 ... facility expanded to add 200+
connections 13

locally to mainframe for data entry

l

Obstacles
Impeding Process

• Ability to obtain 3rd party informal
(FBI, INS, etc.)

• Continued
cooperation of

local law

enforcement

previous defense files

Avalanche of closed cases for

adjudication

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What is PIPS?

Personnel Investigations
Processing System

D OPM IS automated system for
processing and controlling

background investigations

3,889,724 Subject R

5,715,522 Investigative Ri

U. & Office of Personnel Management
I nvesticptions Service

Personnel I rheSticjations

Processing System

♦> ♦> ♦>

What is the SII?

Security/Suitability Investigations

Index

Maintained by Office of Personnel
Management (OPM) Investigations
Service (IS)

OPM's system of investigative records
that includes OPM-conducted
investigations as well as notification
of investigations conducted by other
investigative agencies.

Most records maintained 15 years;
serious issue and loyalty cases
maintained 25 years.

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SON/SOI's

SON (Submitting Office Number): Unique
four-digit code identifying the

Personnel:

Access limited to current case status
(pending/closed) information and expected
completion date of inve
that office.

SOI (Security Office Identifier): Unique
four-digit code identifying the security
office.

Security Office Personnel:

• Must be authorized by the agency Security Officer and
then background investigation verified by OPM to be
on the list of authorized contacts

• Must be set up with user ID and password by OPM's
PIPS Security Officer if direct access is to be given

Access for SII searches will provide:

• Record or No Record information about subject

• Whether any investigation for that subject contains issues

• What types of issues are present

• Status of specific items

• Results of items

• File release

• Case specific data

• Generate case notices

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